Employee AI Use Policy

Version 1.0, July 2026 · Guide: Business AI Safety

External tool features, policies, pricing, and availability may change.

1. 1Approved accounts onlyUse the company's approved AI tools and business accounts for work. Do not use personal AI accounts for company tasks.
2. 2Keep private data outNever paste customer, financial, employee, or NDA-covered information into a public AI tool. If it would not go on the company bulletin board, it does not get pasted.
3. 3Verify before you relyCheck every fact, number, name, and citation against its real source before using AI output in your work.
4. 4Review before a customer sees itRead anything customer-facing for accuracy and tone before it is sent, posted, or published.
5. 5A person signs off on high-impact workAnything that can cost money, create a legal or financial obligation, or affect trust gets a named human approval before it goes out.
6. 6Leave professional decisions to professionalsAI may organize and explain, but legal, tax, medical, and compliance decisions are made by qualified people, not by a tool.
7. 7Disclose AI-made mediaLabel AI-generated images or video that could be mistaken for real, and never create a real person's likeness without their documented consent.
8. 8Protect accessDo not share account logins. Report anything that looks like a data leak, a suspicious result, or a tool behaving in an unexpected way.
9. 9When unsure, askIf you are not sure whether a particular use is appropriate, ask before proceeding. It is always fine to check first.

Next step

Book 20 minutes with your team to read it together and adopt it.